In the week of March 17th 2025 Ghent University has sent the application form for the trade union bonus 2024 to everyone who has been employed by UGent in the course of 2024. As every year each ACOD member should complete and submit the application form in order to receive the bonus.
Normally you should have received the application form in attachment to an e-mail that was sent on Monday March 17th 2024 to your UGent mailing address. This e-mail had "noreply.sap@ugent.be" as sender and "Vakbondspremie" as subject line. (Do not forget to check your spam folder should you not be able to find this e-mail at first sight.)
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Important information for UGent-researchers with an individual FWO scholarship ("aspirantenmandaat"): If you are working as a researcher at UGent with an individual FWO scholarship ("aspirantenmandaat") you will not have received an application form for the trade union bonus. Are you a member of ACOD and are you in this situation? Please e-mail us as soon as possible at ACOD@UGent.be. Please mention in this e-mail that you have an individual FWO scholarship ("aspirantenmandaat") and that you did not receive the application form for the trade union premium. Please also mention your name, national registry number and bank account number. We will then take the necessary steps so you still receive a premium. |
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Important information for UGent-researchers with an individual FWO postdoctoral mandate: If you are working as a researcher at UGent with a postdoctoral fellowship from the FWO, you will not have received an application form. The reason is that our formal employer with whom you have an employment contract is not Ghent University but the FWO. Since last year, however, a new separate trade union bonus has been introduced for staff members who have an employment contract with the FWO (unfortunately not yet for predoctoral scholarship students). The FWO sends an e-mail to everyone who is eligible for this bonus if they are member of the trade union. In principle, this e-mail must have been sent by 15 March 2025 at the latest. This specific bonus can be applied for by following the instructions in that e-mail, by 15 June 2025 at the latest. You can also find these instructions on this website (Dutch only) We ask you to please also inform us that you have submitted such a bonus application. This can be done by sending us an email to ACOD@UGent.be. This allows us to help monitor that the application is processed correctly. Should you need any help in applying for this bonus, also do not hesitate to contact us. |
Can I complete and submit the application form online?
Good news! Since last year the trade unions have received a message from the competent authorities that the (completed and signed) forms for the trade union bonus finally can also be sent in a digital format.
Be aware: only pdf-files are accepted, e.g. a scan, or a digitally completed and digitally signed form. Taking a photo picture of the form with your smartphone and e-mailing this picture is not allowed, not even if you convert that photo to PDF afterwards. The reason for this is that the bonus applications are processed automatically, and the systems used cannot correctly read a photo of the form.
Members of ACOD can e-mail the completed and signed application form to ACOD@UGent.be
How do I complete the form in a correct way?
The application form consists of four parts. Please check in part A ’Vak bestemd voor de afgiftedienst’ whether your personal details are correct.
Part B ’Vak aan te vullen door het bovenvermeld personeelslid enkel indien er onvolledigheden en/of fouten werden vastgesteld in vak A’ only needs to be completed if some personal details as printed in part A are not correct. So in that case the corrected details are to be provided in this part B.
In part C 'Vak in te vullen door het bovenvermeld personeelslid' you have to complete your IBAN bank account number on which the premium may be paid. In this part C there is also a field to complete your ACOD membership number, however it is not compulsory to add this number. Your membership will be checked through the other detaiils on the form.
Please also do not forget to complete part D with, in the corresponding fields, the statement "gelezen en goedgekeurd" (= "read and approved"), the date and your signature!
How can I submit the printed, completed and signed form to my trade union ACOD?
Please send the completed and signed printed form to:
- either as a scanned document by e-mail to ACOD@UGent.be (be aware: only a scan in PDF, not as an image, and also not a photo that has been converted to PDF, because the latter cause error messages in the system used for automated processing)
- either by internal UGent mail to ACOD - Universiteit Gent, Technicum Blok 3, Sint-Pietersnieuwstraat 41, 9000 Gent
- either by normal (stamped) mail to ACOD Oost-Vlaanderen - Aanvraag syndicale premie, Bagattenstraat 158, 9000 Gent
Did you inadvertently send the form to a different address? Please let us now by email to ACOD@UGent.be so that we can try to help you to get the form to its correct destination.
Please submit the form as soon as possible, and at the latest before July 1st 2025! The sooner we have your form, the sooner you can receive the payment of the bonus 2024.
Reminder: for one calendar year you can only submit one application form, even if you would have received multiple forms (e.g. should you have worked for more than one employer in that year). The trade union bonus will only be paid once.
What is the amount of the trade union bonus that I can apply for?
The full bonus is 90 euros. This amount can be lower for people ho have only joined ACOD as a member in the course of 2024, and by this will have paid a lesser amount of membership dues in that calendar year.
What if I did never receive the application for, or if I have lost it?
Under no circumstances will the UGent HR services be able to provide you with a copy of the form, even when you would have lost it, would never have received it or when there would be errors in the form.
In this case please let us know as soon as possible by sending an e-mail to ACOD@UGent.be. Please do not forget also to mention in this e-mail your name, national registry number and bank account number. We will then start the procedure to obtain a duplicate form from the competent authorities.
This duplicate form will be sent to your home address. You should complete and sign it and send it back to us together with a formal declaration on honor containing the following information and statements:
- That you have not submitted an original application form
- The reason why no original form is available (e.g. it was never received from the employer, it got lost, ...)
- The name of the employer (Universiteit Gent) and the period of employment during the said calendar year (i.e. in 2024)
Please be aware: because of the rules and procedures that are applicable, the bonus - if applied for through such a duplicate form - will only be paid later, in the second half of 2025. So please first do check carefully whether you have received the original form or not, or whether it really cannot be found back. The bonus will be paid a lot faster if applied for through the original form.